Records Schedules
All City of Thunder Bay records are identified under records retention schedules, which provide instructions for the length of time records are kept, their eventual disposition, and their access and security requirements. Records schedules are set out under the authority of the City of Thunder Bay Records Retention By-law in accordance with Sections 254 and 255 of the Municipal Act, 2001 and Chapter 193 of the Thunder Bay Municipal Code. The current Records Authority By-Law is 049-2011, passed 30 May 2011.
Guidance on reading and understanding retention schedules is provided in the following document:
Adobe PDF, 1 page, 93 KB
Note to City staff: more recent retention schedules may be available through your departmental records coordinator. Records can be transferred to Archives under new schedules that have not been included in a By-law, but these new schedules cannot be used to authorize disposition.
Department Retention Schedules
City Manager's Office
| City Manager's Office | |
| Corporate Communications and Strategic Initiatives | |
| Corporate Safety | |
| Emergency Medical Services | |
| Human Resources | |
| Management Studies | |
| Office of the City Clerk |
City Solicitor and Corporate Counsel
| City Solicitor and Corporate Counsel |
Community Economic Development Commission
| Community Economic Development Commission |
Community Services
| Administration | |
| Golf | |
| Homes for the Aged | |
| Parks | |
| Recreation and Culture | |
| Tourism | |
| Waterfront Development | Adobe PDF, 2 pages, 28 KB |
Development Services
| Administration | |
| Building | |
| Licensing and Enforcement | |
| Parking Authority | |
| Planning | |
| Realty Services |
District of Thunder Bay Social Services Administration Board
| Administration | |
| Finance | |
| Ontario Works | |
| Housing Services | |
| Thunder Bay Community Housing | Adobe PDF, 3 pages, 30 KB |
Facilities & Fleet
| Administrative Services | |
| Construction/Renovation Services | |
| Facilities Services | |
| Fleet Services | |
| Transit |
Finance and Corporate Services
| Accounting and Budgets | |
| Administration | |
| Corporate Information and Technology | |
| Court Services | |
| Materials Management | |
| Revenue |
Fire Rescue Service
| Thunder Bay Fire Rescue |
Infrastructure & Operations
| Administration | |
| Central Support | |
| Engineering | |
| Environment | |
| Roads |
Mayor and Council
| Mayor and Council |
Police Services
| Police Services |
Police Services Board
| Police Services Board |
TBayTel
| Administration | |
| Field Operations | |
| Finance and Administration | |
| Human Resources | |
| Networks and Technology | |
| Strategy and Customer Solutions |
Thunder Bay Community Auditorium
| Thunder Bay Community Auditorium |
Victoriaville Management and Leasing
| Victoriaville Management and Leasing |
