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City Government

Records Schedules

All City of Thunder Bay records are identified under records retention schedules, which provide instructions for the length of time records are kept, their eventual disposition, and their access and security requirements. Records schedules are set out under the authority of the City of Thunder Bay Records Retention By-law in accordance with Sections 254 and 255 of the Municipal Act, 2001 and Chapter 193 of the Thunder Bay Municipal Code. The current Records Authority By-Law is 031-2017, passed 24 April, 2017.

Guidance on reading and understanding retention schedules is provided in the following document:

Department Retention Schedules

TOMRMS
(used by multiple divisions)

 

City Manager's Office

City Manager's Office
City Solicitor and Corporate Counsel   Adobe PDF, 4 pages, 71 KB
Corporate Communications and Strategic Initiatives
Tourism   Adobe PDF, 4 pages, 71 KB
Office of the City Clerk 

 

Community Services 

Asset Management     Adobe PDF, 2 pages, 47 KB
Central Support Services    Adobe PDF, 3 pages, 77 KB
Recreation and Culture  Adobe PDF, 18 pages, 266 KB
Transit Services    Adobe PDF, 1 page, 46 KB

 

Corporate Services and Long Term Care 

Administration  Adobe PDF, 3 pages, 66 KB 
Corporate Information Technology  Adobe PDF, 7 pages, 131 KB
Financial Services    Adobe PDF, 30 pages, 476 KB
Homes for the Aged  Adobe PDF, 18 pages, 296 KB
Human Resources and Corporate Safety   Adobe PDF, 18 pages, 295 KB
Internal Audit & Continuous Improvement     Adobe PDF, 3 pages, 67 KB
Revenue  Adobe PDF, 66 pages, 1.01 MB

 

Development and Emergency Services 

Administration
Building 
Licensing and Enforcement 
Planning
Realty Services
Superior North EMS  Adobe PDF, 3 pages, 68 KB
Thunder Bay Fire Rescue  Adobe PDF, 6 pages, 111 KB

   

Infrastructure & Operations 

Administration
Central Support
Engineering
Environment
Parks  Adobe PDF, 4 pages, 106 KB
Roads
Solid Waste & Recycling Services 

 

Mayor and Council 

Mayor and Council

 

Police Services 

Police Services

 

Affiliated Boards and Commissions Retention Schedules

Community Economic Development Commission

Community Economic Development Commission

 

Police Services Board

Police Services Board

 

Tbaytel

Administration
Field Operations
Finance and Administration
Human Resources
Networks & Technology
Sales, Marketing, & Communication 

 

Thunder Bay Community Auditorium

Thunder Bay Community Auditorium

 

Victoriaville Management and Leasing

Victoriaville Management and Leasing