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City Archives



Archival Record - A document made or received in the ordinary course of business and selected for permanent preservation. An archival record gains context from the series and fonds of which it is a part.

Finding Aids - Tools such as indexes, guides or inventories that describe and give background information about archival records to facilitate the retrieval of information.

Original Order - The order in which records and archives were kept when in active use. The principle of original order requires that the original order be preserved or reconstructed.

Provenance - The chain of custody which reflects the office(s) or person(s) that created, received or accumulated and used the records in the conduct of business or in the course of personal life. 

Series - A group of records which is organized as a unit and documents a specific activity or function.