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Event Services for Organizers

Special Events Application 2017         
(for Special Events Licence, Temporary            
Street Closure and/or Parks/Sports Facility Permit)
  
Paid Duty Police Contract (to be submitted          
with Special Events Application) - updated 2017
 
Parks/Sports Facility Permit
Chippewa Park Permit
Burning Permits, Fireworks and Pyrotechnic Display Permits  

For other municipal licences contact Event Services at 625-2305.         

All of the above forms are to be submitted to Event Services once completed. Applications should be submitted at least 8 weeks prior to the event.   

Food Handling

For Thunder Bay District Health Unit regulations and requirements for food handling at events, visit www.tbdhu.com/PopularHealthInfo/SpecialEvents.

Equipment

Event organizers can access various equipment items (i.e. sound system, walkie-talkie radios, flags, megaphones) at no charge from the City of Thunder Bay Recreation & Culture Division. Contact Event Services to reserve items. 

City of Thunder Bay Grant Funding

The Event Development Grant provides seed funding for groups hosting championships, first-time tournaments and festivals. Bidding expenses are also eligible. The Street Event Grant assists community groups staging sport tourism events taking place on City streets. Contact Event Services to ensure your group's eligibility or to answer any questions. 

Event Calendar

List your event in the City's comprehensive listing of sports championships, festivals and other major events that appears on the Event Calendar page. Choose 'Post an Event' from the menu on the left. Selected events also appear in other publications. 

Event Planning Guide

Planning Guide specific to planning an event in Thunder Bay is available online. 

Consultation

Recreation & Culture Division staff advise groups on various aspects of event planning and bid preparation.

Information Packages for Visitors

For welcome bags from Tourism Thunder Bay call 625-2305. You will need to book in advance.

Tourism Newsletter

Tourism Thunder Bay publishes an e-newsletter for potential tourists on the 1st of every month. To include info about your event in the newsletter, email details to ebrewer@thunderbay.ca by the 15th of the month prior to publication. To view the newsletter, go to www.thunderbay.ca/visiting/newsletter where you can also sign up to receive the newsletter. There is no cost to submit. The Newsletter includes events, promotions, new initiatives and product offerings that your organization or business might offer a potential visitor. Submissions can be e-mailed or faxed to:

Erin Brewer
Terry Fox Information Centre 
ebrewer@thunderbay.ca
Fax (807) 683-2491 
Phone (807) 983-2041

Submissions should include name, description of event or promotion, dates, locations, contact information including a website, email address, or phone number if available. Tourism Thunder Bay reserves the right to void or edit submissions if required. 

Assistance with Bids for Championships

Considering a bid for a provincial, national or world championship? Call John Cameron at 625-3231 for information on how Tourism Thunder Bay can assist. 

'Sports Central' Display Units

Three "pull-up" City of Thunder Bay display units featuring the 'Sports Central' theme are available for use at presentations, media conferences and indoor events. To reserve, call John Cameron at 625-3231.  

Recycling Bins

The City of Thunder Bay, through GFL Environmental will provide events with a portable recycling depot trailer or bins (4 foot square). A total of 10 bins are available at no charge. Contact GFL Environmental at 577-0411 to reserve the trailer and/or bins a minimum of two weeks in advance.

Green Events

For tips on making your event green visit http://greenfestivals.ca/

Bus Service

Thunder Bay Transit offers bus charters/tours within the City of Thunder Bay for groups and special events. It is recommended to make arrangements at least one month in advance.

Stage Cover Tents

The City has stage cover tents that can be rented. For information on fees and availability please call 625-2305. 

Invite the Mayor to Your Event

To invite Mayor Keith Hobbs to your event use this easy online "Invite the Mayor" request form.  

City of Thunder Bay Souvenirs

City of Thunder Bay souvenirs are available for purchase at the Office of the City Clerk (3rd Floor - City Hall). Items include: lapel pins, mugs, flags and stickers. Please note: City plates are a presentation item to mark significant milestones and are not available for purchase. Contact the Office of the City Clerk at 625-2230 for more details. 

For more on hosting events in Thunder Bay contact:
City of Thunder Bay
Recreation & Culture Division

Contact: Paul Burke
Address: Pool 6 Building
53 Water St. S.
Thunder Bay  ON  P7B 2S5 
Tel: (807) 625-2305
Fax: (807) 684-9240
E-mail: pburke@thunderbay.ca