The City of Thunder Bay was established in 1970 through the amalgamation of the cities of Port Arthur and Fort William and the townships of Neebing and McIntyre.

The City of Thunder Bay Archives uses four categories to describe how access may be granted to archival records:

  • (A) The records are available for everyone to view.
  • (A*) Some records might need special permission to view. Archives staff will perform a quick review upon request for access and may require you to file a formal request for some files or documents.
  • (RST) Records are restricted and require a formal request for access. Access to records may be denied based on restrictions in the Municipal Freedom of Information and Protection of Privacy Act. You may need to sign a research agreement before you can access these records.
  • (PIB) These records are a Personal Information Bank and may only be accessed by the person to whom the records relate, or that person's representative.

Series without a classification code have not yet been designated, but are also be subject to Freedom of Information/Privacy legislation.

Many of the series for which file lists are not available have not yet been fully processed, and as such are not yet available to the public. If you wish to view any of these records, contact the City Archives.

Requests for records classified as Restricted may be redirected as formal requests under the Municipal Freedom of Information and Protection of Privacy Act. In any case, requests for access will be processed as quickly as possible but cannot be done on the spot.

On most computers, you can search any of the finding aid PDF documents once opened by pressing CTRL-F or selecting "Find."

We have photos on the City of Thunder Bay Archives Flickr site! New photos added regularly.

If you require a PDF in an accessible format, contact our Municipal Accessibility Specialist.

Vital records

Access to vital records is governed by the Vital Statistics Act (1990).

Records will be made available after a period of:

  • 95 years (records of births)
  • 80 years (records of marriages)
  • 70 years (records of deaths)

For any record more recent, all requests for access should be directed to:

The Office of the Registrar General
P.O. Box 4600
189 Red River Road
Thunder Bay, ON P7B 6L8
1-800-461-2156
InfoMGS@ontario.ca

Thunder Bay archival records series

Series 40 - Assessment Rolls, 1970 - 2018 (A)

Series 41 - Street Indexes to Assessment Rolls, 1976-1996 (A)

Series 42 - Name Indexes to Assessment Rolls, 1976-1996 (A)

Series 43 - School Support Lists, 1974-1986 (A)

Series 61 - Employee Relations Committee Files, 1981-1992 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 92 - Aerial Photographs 1949-1996 (A)

Series 97 - Neighbourhood Improvement Program Files, 1974-1985 (A*)

Series 98 - Thunder Bay Original By-laws, 1970 - 2003 (A)

Series 112 - City Co-ordinator Files, 1965-1975 (A*)

Series 117 - City Clerk's Files, 1970-1997 (A*)

Series 120 - Mayor's Office Files, 1983-1998, predominant 1986-1998 (A*)

Series 125 - Committee of the Whole and Council Agendas, 1979 - 2006 (A)

Series 126 - In Camera Agendas, 1984-2002 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 128 - City Clerk's Photograph Collection, 1860-2006 (A)

Series 129 - Fire Dept. Photograph Collection, 1883-1973 (A)

Series 130 - Sewer & Water Photograph Collection, 1988-1990 (A)

Series 131 - Planning Photograph Collection, [1955-1985] (A)

Series 132 - Mayor's Office Photograph Collection, [1899-1987] (A)

Series 135 - Tax System - Name Cross Reference Reports, 1978-1990 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 136 - Tax System - Street Cross Reference Reports, 1978-1990 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 141 - Thunder Bay Voters Lists, 1970-2006 (A)

Series 142 - Police Services Board (formerly Board of Commissioners of Police) Agendas, 1970-2000 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 143 - Marriage Licence Applications, 1980-2005 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.
  • Vital Records: Restricted Access

Series 144 - Duplicate By-law Files, 1973-1985 (A)

Series 148 - City of Thunder Bay Council Minutes, 1969 - 2003 (A)

Series 149 - Ward and Town Hall Meeting Minutes, 1981-2003 (A)

Series 150 - City of Thunder Bay Administrative Committee Minutes, 1970-2003 (A)

Series 151 - Special Committee Minutes, 1970-1988 (A*)

Series 152 - Ad Hoc Committee Minutes, 1972-1996 (A)

Series 153 - Reports Listings, 1970-1992 (A*)

Series 154 - Birth Registers, 1970 - 1985 (PIB)

  • Vital Records: Restricted Access

Series 155 - Death Registers, 1970 - 1987 (PIB)

  • Vital Records: Restricted Access

Series 156 - Central Files (Administration, Parks, Community Recreation), 1950-2001, (predominant 1969-2001) (A*)

Series 159 - City Coordinator's Annual Reports, 1969-1975 (A)

Series 165 - Thunder Bay Record of Fire, 1970-1986 (A*)

Series 175 - Urban Renewal Reference Files, 1916, 1950-1973, 1986 (A)

Series 176 - Urban Renewal Operations Files, 1953-1981 (A*)

Series 194 - Waterfront Park Records, 1971-1979 (A)

Series 196 - Police Services Board Operations Files, 1964-1993 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 197 - Facility Enterprise Manager's Administrative Files, 1981-1996 (A*)

Series 198 - Parks & Recreation Reference Files, 1953, 1961, 1972-1987 (A*)

Series 200 - Recreation, Education and Community College Files, 1966-1975 (A)

Series 202 - Census Reports, 1970 - 1981 (A)

Series 203 - Property Standards Committee Files, 1974-1991 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 205 - Enumeration Composite Reports, 1979 (A*)

Series 216 - Payroll Registers, 1976-1981 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 217 - General Manager's Division Files - Corporate Services, 1965, 1986, 1993-1996, 1997 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 219 - Administrative Reports, 1970 - 1999 (A)

Series 220 - Corporate Services - General Manager's Files, 1993-1997 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 222 - Corporate Development Files, 1971-1989 (A*)

Series 223 - Tax Registration Files (Registered & Tax Sale), 1969-1991 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 226 - Deductions Not Taken, 1981-1999 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 227 - Hours Register, 1981-1999 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 229 - Payroll Deductions & Other Earnings, 1981-1999 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 230 - Supplementary Agenda Material, 1993-1996 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 231 - Special Committees Files, 1970-1988 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 232 - Land Registry Drawings, 1893-1960 (A)

Series 234 - Police Services By-laws, 1970-1995 (A)

Series 235 - Tax Register, January 1979, March 1980-1986 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 236 - Fire Investigation Reports, 1980-1986, 1988-2000 (RST)

Series 239 - Budget Statements, 1972-1989, 1991-1998 (A)

Series 240 - Mountain View Cemetery Burial Permits, 1940, 1967-1992 (A*)

Series 241 - Mountain View Cemetery Indentures, 1974-1994 (A*)

Series 242 - Street Maintenance Files, 1948-1987 (A*)

Series 243 - Contracts, 1970-2000 (A*)

Series 244 - Daily Operational Logs - Water Pollution Control Plant, 1976-1983, 1985-1986, 1988-1989, 1991, 1994 (A)

Series 246 - Cemetery Application Forms, 1981-1993 (RST)

Series 247 - Marriage License Registrations, 1963-1984 (RST)

  • Vital Records: Restricted Access

Series 248 - Police Services Board Minutes, 1969-2000 (A*)

Series 252 - City Archivist's Operations Files, 1990-1996 (A*)

Series 253 - Local Improvements & Capital Works Files, 1970-1992 (A)

Series 254 - Tax Sale Administration Files, 1986-2001 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 255 - Capital Budget Files, 1984-2005 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 256 - Operating Budget Files, 1970-2005 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 257 - Year End Statements, 1972-1993 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 258 - Water Pollution Control Plant Annual Report, 1977, 1979-1980, 1982-1993 (A)

Series 259 - Budget Reference Files, 1976-1989 (A)

Series 260 - Water Treatment Plant - Daily Operational Logs, 1979-1998 (A)

Series 261 - Community Recreation Manager's Files, 1970-1998 (A*)

Series 265 - Fire Service Inspection Files, 1954-2002 (A*)

Series 275 - Canada Games Complex Administrative Files, 1980-1994 (A*)

Series 286 - Community Recreation Special Events Files, 1983-1995 (A*)

Series 288 - Fire Reports, 1970-2000 (RST)

Series 290 - Zoning By-law Amendment Files, 1968-1982 (A*)

Series 291 - Employee Suggestion Program, 1997-1998 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 297 - Budget Documents, 1994-1997 (A*)

Series 298 - Ontario Home Renewal Program (OHRP), 1988-1991 (PIB)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 299 - Planning Department Application Files, 1991-1996 (A*)

Series 300 - Planning Department Statement of Approval Files, 1983-1997 (A*)

Series 301 - Planning Department Interim Control By-law Files, 1988-1989 (A*)

Series 302 - Planning Department Subdivision Agreements, 1968-1984 (A*)

Series 303 - Parking Authority Administrative Files, 1970-1996 (A*)

Series 306 - Health and Safety/Risk Management Administration Files, 1987 (A)

Series 307 - TBayTel Business and Consumer Markets Files, 1987-2003 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 311 - Thunder Bay Topographical Maps: 1976-1992 (A)

Series 316 - Fire Service Administrative Files, 1965-2004 (A*)

Series 317 - Ontario Works Central Files, 1973, 1997-2001 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 318 - Ontario Works Program Files, 1987-2002 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 319 - Ontario Works Training Files, 1982-2007 (A*)

Series 320 - CAO Membership Files, 1993-2006 (A*)

Series 322 - Building Department Administrative Files, 1958-2003 (A*)

Series 323 - Victoriaville Management Administrative Files, 1978-1993 (A*)

Series 324 - Roads Administration Files (A*)

Series 325 - Community Housing Administrative Files, 1977-2002 (A*)

Series 326 - Thunder Bay Realty Services Administrative Files (A*)

Series 327 - Thunder Bay Realty Services Property Maps (A)

Series 328 - Thunder Bay Planning Department L-Sheets, 1975-1990

Series 330 - TBayTel Administration Files, 1995-2004 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 331 - Human Resources, 1979-1999 (A*)

Series 332 - Jasper Place Administration Files, 1994-2002 (A*)

Series 333 - Homes for the Aged Business Office Clerk's Files (A*)

Series 334 - Homes for the Aged Resident Trust Account Statements (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 335 - Pioneer Ridge Maintenance Supervisor's Files, 1991-2003 (A*)

Series 337 - Thunder Bay Building Permit Plans and Registers (RST)

Series 338 - Thunder Bay Environmental Auditor's Reference Files (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 339 - Thunder Bay Sewer and Water Central Filing System (A*)

Series 340 - Thunder Bay Water Treatment Plant Central Filing System (A*)

Series 341 - Thunder Bay Water Pollution Control Plant Central Filing System (A*)

Series 342 - General Ledgers, 1995-1999 (A)

Series 343 - Residential Rehabilitation Assistance Program (RRAP) and Ontario Home Renewal Program (OHRP) Files, 1975-1999 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 344 - Residential Rehabilitation Assistance Program (RRAP) and Ontario Home Renewal Program (OHRP) Administrative Files, 1974-1994 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 346 - Fire Insurance Plans - Port Arthur (A*)

Series 349 - Fire Insurance Plans - Thunder Bay, 1961 (A)

Series 350 - Fort William Gardens Event Files, 1989-1997 (A*)

Series 351 - 55 Plus Centre Administrative Files (A*)

Series 352 - Volunteer Committee Files (A*)

Series 353 - Children's Festival Files (A*)

Series 354 - Community Centre Administration Files, 1972-1994 (A)

Series 355 - Physician Recruitment Program Administration Files, 2001- (A*)

Series 357 - Thunder Bay Licensing and Enforcement Street Files (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 358 - Transportation and Works Scrapbooks and clippings, 1970-1981, 2000-2003 (A)

Series 359 - Budget Statements and Transaction Journals, 1988-1998 (A)

Series 360 - Water Supply Advisory Committee Minutes, 2001-2002 (A)

Series 361 - As Built Consultant Drawings, 1972-1998 (A)

Series 362 - Insurance Policies (City), 1989-1990 (A)

Series 363 - Thunder Bay Parks Technicians' Files (A*)

Series 384 - Construction Drawings, 1948, 1969-1992 (A)

Series 385 - Bridge Drawings, 1947, 1988-1994 (A)

Series 386 - Victoriaville Building and Renovations, 1995-1997 (A*)

Series 388 - City Archives Division Destruction Notices, 1997-2004 (A)

Series 389 - Corporate Information and Technology Division, 1995-2007 (A*)

Series 401 - TBayTel Regulatory - Carrier Relations Files, 1990-2001 (A)

Series 402 - TBayTel General Ledger, 1992-1998 (A*)

Series 403 - Engineering Studies and Consultants' Reports, 1909-2008 (A)

Series 404 - TBayTel Finance and Administration Files, 1987-2005 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 407 - Certificates of Approval (Ministry of the Environment), 1970-1994 (A)

Series 408 - Engineering Division Central Administrative and Operational Files, 1953-1988 (A*)

Series 409 - Environmental Site Assessment Records, 1993-1998 (RST)

Series 410 - Council Resolutions, 1984-2001 (A*)

Series 412 - City Manager's Files, 1986 - 2004 (A*)

Series 413 - Grandview Lodge Home for the Aged Committee Minutes, 1959-1982 (A)

Series 414 - TBayTel Networks and Technology, 2000-2005 (A*)

Series 416 - Cumberland - Hall Resident Photographs, 1978-1990 (A)

Series 430 - Lakehead Meals on Wheels Files, 1968-1996 (A)

Series 431 - Homes for the Aged Quality Management Program Files, 1986-1995 (A*)

Series 432 - District of Thunder Bay Social Services Administration Files, 1990-1992

Series 433 - Facilities and Equipment Division Files, 1975-1999 (A*)

Series 435 - Thunder Bay Finance - Administration Division Files, 1968-2001 (A*)

Series 436 - Homes for the Aged Administrative Files, 1959-2001 (A*)

Series 437 - Financial Assistance Files, 2004-2007 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 440 - Thunder Bay Parks Master Planning, 1983-1987 (A)

Series 441 - Thunder Bay Parks, Recreation, and Culture Photographs, 1949-2005 (A)

Series 444 - Sister Cities Advisory Committee Files (A)

Series 447 - Corporate Communications Publications, 1978-1999 (A*)

Series 448 - Thunder Bay Building Permit Applications, 1973-1989 (A)

Series 449 - Thunder Bay Police Orders, 1970-1986 (RST)

Series 452 - Thunder Bay Plumbing Permits, 1971-1989 (A)

Series 453 - Roads Division Planning Files, 1980, 1990-2000 (A)

Series 454 - Thunder Bay Elections Office Files, 1965-1988 (A)

Series 455 - Thunder Bay Roads Planning & Development Analyst's Files, 1969-2000 (A*)

Series 456 - Transit Operations Files, 1912-2007 (A)

Series 457 - Thunder Bay Zoning Maps, 1983-2010 (A)

Series 458 - Thunder Bay Property Maps, 1970-1995 (A)

Series 459 - Thunder Bay Golf Courses Administration Files, 1987-2005 (A)

Series 460 - Thunder Bay Animal Services Administrative Records, 1993- (A*)

Series 462 - Corporate Safety Photographs (A)

Series 463 - Thunder Bay Summer Camps, 1971-1996 (A*)

Series 464 - Unattributed Audiovisual Material, 1920-1995

Series 465 - Thunder Bay Community Auditorium Fundraising and Development, 1977-1982 (A*)

Series 467 - Thunder Bay Official Plan Files, 1984-2002 (A)

Series 468 - Thunder Bay Topographical Maps, 1996, 2007 (A)

Series 469 - Fire Safety Plans, 1973-2000 (A*)

Series 470 - Thunder Bay Community Projects Inc. Administrative Files, 1972-1998 (RST)

Series 475 - Herb Carroll Centre Program Files, 1978-1999 (A*)

Series 478 - Homes for the Aged Policies and Procedures, 1980-1998 (A)

Series 479 - Thunder Bay Director of Homes and Social Services Files, 1974-1993 (A*)

Series 481 - Ontario Games for the Physically Disabled, 1993 (A)

Series 482 - Northwest Senior Games Files, 1985-1989 (A)

Series 483 - Homes for the Aged Nursing Director's Files, 1975-2003 (A*)

Series 486 - Street Names, 1986-2009 (A)

Series 487 - Community Services Photograph Collection, 1980-2002 (A)

Series 488 - Pioneer Ridge Special Events, 1992- (A)

Series 490 - Closed Session Reports (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 491 - District of Thunder Bay Social Services Board Minutes and Agendas, 1971-1996 (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 492 - Senior/Executive Management Team Meeting Minutes, 1987- (RST)

  • File list is not posted online due to privacy restrictions. Contact us for more information.

Series 495 - Y2K Departmental Reports and Planning Records, 1997-2000 (A*)

 

File titles and descriptions are listed as they appear in the original records and have not been edited. These file listings may therefore contain variant spellings, inaccuracies, or terms that are now considered offensive. They have been left in the original format for historical authenticity.

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