Planning an event? Make Event Services your FIRST call!

Are you organizing a local festival, sporting event or other community event? If yes, call Event Services at 625-2305 or email our Sport & Community Development Officer for information on municipal requirements and services available from various departments.

Licence and permit applications

Note: Special Event Applications should be submitted to Event Services at least 8 weeks prior to the event.

Equipment

Organizing a not-for-profit event? You can borrow various equipment items from Event Services. Call 625-2305 to book items. Borrowers must transport the items.

Items Rented for a Fee

  • Sound System - JBL Power Eon speakers (suitable for making announcements, playing recorded music. Comes with cables, microphone, cordless mic on request) - $10 + tax/speaker/day
  • Crowd Control Barriers (steel) - $10 + tax/barrier/day
  • Tent Weights - $5 + tax/barrier/day
  • Jersey barriers (plastic, water filled) - $10 + tax/barrier/day
  • Mobile Stages (Contact Event Services for rates)

Free Items

  • Ballot Box (1)
  • Barricades (wood)
  • Blue Recycling Barrels (2)
  • Bunting (nylon)
  • Cash boxes (2)
  • Flags (City, Provincial, Canada and other countries)
  • Flag pole stand (holds 17 flags)
  • Lap Counter (1)
  • Megaphones (3)
  • Microphone Stands (3)
  • Portable Voice Amp (1)
  • Pylons - 28" (240)
  • Pylons - 18" (35)
  • Pylons - 10" (85)
  • Sandwich boards for signs (10)
  • Score Board (Electronic for baseball)
  • Score Board - flip (2)
  • Screens (2)
  • Security Vests (60)
  • Signs - Corplast (First Aid, Information, Lost & Found, Registration and more)
  • Signs - Aluminum (Road Closed, Race in Progress)
  • Stanchions (50)
  • Stopwatches (2)
  • Tally Counters (3)
  • Tug-of-War Rope (1)
  • Volleyball Net (portable)
  • Walkie-talkie Radios (8)

Workshops and networking events

"Going for Gold" Sponsorship Training

At the Going for Gold - Sponsorship Workshop you will learn proven techniques to attract and retain sponsorship dollars for your event, festival, sport organization or campaign.

Presented by: Paul Burke, Sport & Community Development Supervisor.

 

Join us: Thursday, Dec. 6,  6:30 – 9 pm, at the Thunder Bay 55+ Centre, 700 River St.

 

To register call 625-TIME (8463). Cost is $10 per person. Course Code: 405189

 

For more information, contact email our Sport & Community Event Coordinator or call 629-7098.

Project SoundCheck Training for Festival Organizers

Project SoundCheck™ is a sexual assault prevention project first introduced in Ottawa in 2015. Research found that approximately 25% of sexual assault cases in Ottawa in 2013 occurred at large events. The Crime Prevention Council, Sexual Abuse Centre Thunder Bay and the City of Thunder Bay have teamed up to bring Project SoundCheck to our community.  Sexual Abuse Centre Thunder Bay staff are offering Project SoundCheck training for festival and event organizers, board members, staff and volunteers. Interested in a special training session just for your group? Call the Sexual Abuse Centre Thunder Bay at (807) 345-0894.

Sport Event Networking Evenings

A Sport Event Networking Evening is held each fall. Watch for details regarding the 2018 event.

Thunder Bay Festivals Network Meetings

The Recreation & Culture Division brings together the organizers of Thunder Bay's major festivals once or twice a year to discuss issues and look at ways to collaborate. Email our Sports & Community Development Supervisor or call 625-2305 for info.

Thunder Bay Sports Summit

Thunder Bay's first Sports Summit was held in May 2018. Watch for details about the 2019 Summit!

Event support and services

Funding

The Event Development Grant provides funding for groups hosting championships, first-time tournaments and festivals. Bidding expenses are also eligible. The Street Event Grant assists community groups staging sport tourism events taking place on City streets. Contact Event Services to ensure your group's eligibility or to answer any questions.

Event Calendar

List your event in the City's comprehensive listing of sports championships, festivals and other major events. Selected events also appear in other publications.

Consultation

Recreation & Culture Division staff will meet with your not-for-profit group to provide advice on various aspects of event planning and bid preparation. Call 625-2305 for assistance.

Bid Assistance

Considering a bid for a provincial, national or world championship? Email our Tourism Development Officer or call 625-3231 for information on how Tourism Thunder Bay can assist.

Recycling Services and Green Events

The City of Thunder Bay, through GFL Environmental will provide events with a portable recycling depot trailer or bins (4 foot square). A total of 10 bins are available at no charge. Contact GFL Environmental at 577-0411 to reserve the trailer and/or bins a minimum of two weeks in advance.

Bus Charters

Thunder Bay Transit offers bus charters/tours within the City of Thunder Bay for groups and special events. It is recommended to make arrangements at least one month in advance.

Planning Guide

Under construction. A Planning Guide specific to planning an event in Thunder Bay will be available soon.

Information Packages for Visitors from outside of town

For welcome bags from Tourism Thunder Bay call 625-2305. You will need to book in advance.

Invite the Mayor 

Invite the Mayor to your event using our online request form.

Souvenirs

City of Thunder Bay souvenirs are available for purchase at the Office of the City Clerk (3rd Floor - City Hall). Items include: lapel pins, mugs, flags and stickers. Please note: City plates are a presentation item to mark significant milestones and are not available for purchase. Email the Office of the City Clerk or call 625-2230 for more details.

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