We invite you to find requirements and apply for a zone change, site plan, minor variance, consent to sever and more. On this page you can: 

  1. Complete pre-consultation if needed
  2. Find fees and timelines
  3. Submit Committee of Adjustment application
  4. Submit other applications

Complete pre-consultation if needed

Pre-consultation is required prior to applying for:

  • Zoning By-law and/or Official Plan amendment
  • Draft Plan of Subdivision or Condominium
  • Consent to Sever
  • Site Plan Approval or Amendment

Pre-consultation is not required prior to applying for:

  • Minor variance
  • Permission to enlarge or change a legal non-conforming use

Although not required, pre-consultation is recommended prior to applying for a Minor Variance. This application tends to be technical in nature, and having a planner review your application for accuracy can be helpful.

You can Request Planning Pre-Consultation to start this process. Before starting the process, it is recommended to first find zoning and property information.

Pre-Consultation process

The Pre-Consultation process takes approximately 1-2 months to complete, but may be longer depending the complexity of the proposal. The process is made up of six basic steps:

1. Application intake
 Planning Technician reviews applications for completeness and requests application fees. Once the Applicant pays the fee, the Planning Technician presents the applications for assignment. 
2. Assignment and technical review
 The Applications are assigned to a Planner. Planning Technicians complete the initial technical review of the application.
3. Request for comments
Planner circulates the application to external agencies and other City staff for comments. Planner may contact the Applicant to schedule a meeting at this stage. 
4. Planning review

Planner reviews comments received and completes their review of the application. Planner identifies:

  • Which planning applications are required
  • Which submissions are required for a complete application (i.e. drawings, studies, surveys, etc.) 
  • Which conditions or other approvals the Applicant will likely need to complete
5. Internal review meeting
 Planner presents their conclusions to a team of planning, engineering, and parks staff for discussion.
6. Meeting with Applicant / Completing Pre-Consultation Record
 Planner meets with the Applicant to discuss their proposal and the results of the review process. Planner provides a completed Pre-Consultation Record to the Applicant. 

Find fees and timelines

Fees are charged on planning applications to help recover the cost of administering planning services in the city. The timelines to complete a planning approval can widely vary, dependent on the complexity of the project.  

Submit Committee of Adjustment application

The Committee of Adjustment (COA) is the approval authority for permissions to expand or change a legal non-conforming use, minor variances to the Zoning By-law, and consents to sever land.  The Committee is an independent body appointed by City Council. There are six members who are appointed on a 4-year term. Newly appointed members for the 2023 -2027 term will commence January 2023. Committee members typically have knowledge or professions related to land use and development.

Before applying to the Committee of Adjustment, it is recommended to find your zoning and property information.

Applications must be submitted approximately five weeks prior to the meeting date. Hearings are held in Council Chambers at City Hall at 2 p.m.

Submission deadline and meeting dates
Meeting dateDeadline to apply
April 25, 2024 March 15, 2024
May 30, 2024 April 12, 2024
June 27, 2024 May 17, 2024
July 25, 2024 June 14, 2024
August 29, 2024 July 12, 2024


The above schedule is tentative and may change due to statutory holidays, bookings of hearing location by higher priority parties (i.e. Ontario Land Tribunal (OLT), Assessment Review) and member availability (quorum).

Permission

Find requirements

Although not required, pre-consultation is recommended prior to applying for Permission. This application tends to be technical in nature, and having a planner review your application for accuracy can be helpful. You can request a Planning Pre-Consultation by completing our online application or you can download the Permission Form and submit the application without pre-consulting.

Submit and pay

To apply:

  1. Fill out the application form online or print off the form, and fill it in
  2. Bring the form to Development Services, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email it to the Committee of Adjustment
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, debit, credit, cheque)
Minor Variance

Find requirements

Although not required, pre-consultation is recommended prior to applying for a Minor Variance. This application tends to be technical in nature, and having a planner review your application for accuracy can be helpful. You can request a Planning Pre-Consultation by completing our online application or you can download the Minor Variance Application Form and submit the application without pre-consulting.

Submit and pay

To apply:

  1. Fill out the application form online or print off the form, and fill it in
  2. Bring the form to Development Services, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email it to the Committee of Adjustment
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, debit, credit, cheque)
Consent to Sever

Find requirements

Consent to Sever Applications are subject to a mandatory Pre-consultation with Planning Services. If you have not pre-consulted yet, please request a Planning Pre-Consultation by completing our online application. 

If your application is a continuation of an ongoing development application you have already pre-consulted on, you can download the Consent to Sever Application Form and submit the application.

Submit and pay

To apply:

  1. Fill out the application form online or print off the form, and fill it in
  2. Bring the form to Development Services, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email it to the Committee of Adjustment
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, debit, credit, cheque)

Submit other applications

Zoning By-law or Official Plan Amendment

Zoning By-law and Official Plan Amendment Applications are subject to a mandatory Pre-consultation with Planning Services. If you have not pre-consulted yet, please request a Planning Pre-Consultation by completing our online application. 

If your application is a continuation of an ongoing development application you have already pre-consulted on, you can download the Zoning By-law and/or Official Plan Amendment Application Form and submit the application.

Submit and pay

To apply:

  1. Fill out the application form online or print off the form and fill it in.
  2. Bring the form along with all requirements listed in Section 2.2 of your Pre-Consultation Record to Development Services, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email it to Planning Services
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, debit, credit, cheque)

Site Plan Approval 

Applications for Site Plan Approval are subject to a mandatory Pre-consultation with Planning Services. If you have not pre-consulted yet, please request a Planning Pre-Consultation by completing our online application. 

If your application is a continuation of an ongoing development application you have already pre-consulted on, you can download the Site Plan Approval Application Form and submit the application.

Submit and pay

To apply:

  1. Fill out the application form online or print off the form and fill it in.
  2. Bring the form along with all requirements listed in Section 2.2 of your Pre-Consultation Record to Development Services, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email it to Planning Services
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, debit, credit, cheque)

Plans of Subdivision and Condominium

Applications for Plans of Subdivision and Condominium are subject to a mandatory Pre-consultation with Planning Services. If you have not pre-consulted yet, please Request a Planning Pre-Consultation by completing our online application. 

If your application is a continuation of an ongoing development application you have already pre-consulted on, please contact Planning Services.  

Property information report  

Find requirements

A Property Information Report should be requested when buying or leasing a property. The report will give you zoning and building compliance information. It will show if there are outstanding building orders or open building permits, any applicable heritage designation, if Site Plan Approval is required or if you need a building permit for a change of use.

 

Apply Online

Submit and pay

To apply:

  1. Fill out the request form online, or print off the form and fill it in.
  2. Submit form to Building Services, Development Services Division, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email Planning Services.
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, credit, or debit). 

Planning letters

Find requirements

For some Provincial Licenses, you need a zoning confirmation letter from the City. These include licences for:

  • Day Nurseries
  • Motor Vehicle Sales
  • Motor Vehicle Inspection Station, and
  • Propane Distribution Stations
For an update on the status of a planning agreement, please submit a request using the form below. 

Download the Planning Letter Request Form.

Submit and pay

To receive a zoning confirmation or agreement status letter:

  1. Fill out the request form online, or print off the form and fill it in.
  2. Submit form to Planning Services, Development Services Division, Victoriaville Civic Centre, 2nd floor, 111 Syndicate Ave. S. or email Planning Services.
  3. Pay the fee using a credit card over the phone, send a cheque, or pay in person (cash, credit, or debit). 

 

 

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