All City of Thunder Bay records are identified under records retention schedules. Retention schedules give instructions for the length of time records are kept, their eventual disposition, and their access and security requirements.
The Reading a Retention Schedule document can help you read and understand retention schedules.
Records schedules are set out under the authority of the City of Thunder Bay Records Retention By-law in accordance with Sections 254 and 255 of the Municipal Act, 2001 and Chapter 193 of the Thunder Bay Municipal Code. The current Records Authority By-Law is 20-2022, passed 14 March 2022.
Note to City staff: More recent retention schedules may be available through your departmental records coordinator. Records can be transferred to the Archives under new schedules that have not been included in a By-law, but these new schedules cannot be used to authorize disposition.
If you require a PDF in an accessible format, contact our Municipal Accessibility Specialist.
Department retention schedules
TOMRMS |
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TOMRMS is used by multiple divisions. (City staff should contact the Archives for a full description of TOMRMS retention schedules.) |
City Manager's Office |
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City Solicitor and Corporate Counsel Human Resources and Corporate Safety (All schedules closed. See TOMRMS for current schedules.) Internal Audit, Continuous Improvement, and Project Management Office of the City Clerk (All schedules closed. See TOMRMS for current schedules.) |
Community Services |
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Central Support Services (All schedules closed. See TOMRMS for current schedules.) Facilities, Fleet, and Energy Management (All schedules closed. See TOMRMS for current schedules.) Recreation and Culture (All schedules closed. See TOMRMS for current schedules.) Transit Services (All schedules closed. See TOMRMS for current schedules.) |
Corporate Services and Long Term Care |
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Corporate Information Technology |
Development and Emergency Services |
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Administration Realty Services (All schedules closed. See TOMRMS for current schedules.) Superior North EMS (All schedules closed. See TOMRMS for current schedules.) |
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Infrastructure & Operations |
Mayor and Council |
Police Services |
Affiliated boards and commissions retention schedules
Community Economic Development Commission |
Police Services Board |
Tbaytel |
Victoriaville Management and Leasing |
Contact Us
Harry Kirk Archives and Records Centre
235 Vickers St. N.
Thunder Bay, ON, P7C 4B1
807-625-2270
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