All City of Thunder Bay records are identified under records retention schedules. Retention schedules give instructions for the length of time records are kept, their eventual disposition, and their access and security requirements.

The Reading a Retention Schedule document can help you read and understand retention schedules.

Records schedules are set out under the authority of the City of Thunder Bay Records Retention By-law in accordance with Sections 254 and 255 of the Municipal Act, 2001 and Chapter 193 of the Thunder Bay Municipal Code. The current Records Authority By-Law is 031-2017, passed 24 April, 2017.

Note to City staff: More recent retention schedules may be available through your departmental records coordinator. Records can be transferred to the Archives under new schedules that have not been included in a By-law, but these new schedules cannot be used to authorize disposition.

If you require a PDF in an accessible format, contact our Municipal Accessibility Specialist.

Department retention schedules

TOMRMS

TOMRMS is used by multiple divisions. (City staff should contact the Archives for a full description of TOMRMS retention schedules.)

City Manager's Office

City Manager's Office

City Solicitor and Corporate Counsel

Corporate Communications and Strategic Initiatives

Office of the City Clerk (All schedules closed. See TOMRMS for current schedules.)

Human Resources and Corporate Safety (All schedules closed. See TOMRMS for current schedules.)

Community Services

Asset Management (All schedules closed. See TOMRMS for current schedules.)

Central Support Services (All schedules closed. See TOMRMS for current schedules.)

Recreation and Culture (All schedules closed. See TOMRMS for current schedules.)

Transit Services (All schedules closed. See TOMRMS for current schedules.)

Corporate Services and Long Term Care

Administration

Corporate Information Technology

Financial Services

Homes for the Aged

Internal Audit & Continuous Improvement

Revenue

Development and Emergency Services

Administration

Building (All schedules closed. See TOMRMS for current schedules.)

Licensing and Enforcement

Planning

Realty Services

Superior North EMS (All schedules closed. See TOMRMS for current schedules.)

Thunder Bay Fire Rescue

Infrastructure & Operations

Administration

Central Support

Engineering

Environment

Parks

Roads

Solid Waste & Recycling Services

Mayor and Council

Mayor and Council

Police Services

Police Services

Affiliated boards and commissions retention schedules

Community Economic Development Commission

Community Economic Development Commission

Tourism

Police Services Board

Police Services Board

Tbaytel

Administration

Field Operations

Finance and Administration

Human Resources

Networks & Technology

Sales, Marketing, & Communication

Thunder Bay Community Auditorium

Thunder Bay Community Auditorium

Victoriaville Management and Leasing

Victoriaville Management and Leasing

Contact Us

Harry Kirk Archives and Records Centre
235 Vickers St. N.
Thunder Bay, ON, P7C 4B1
807-625-2270
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